Policies and Procedures

 

League Policies

Registration

All members must register for leagues online. Players who are not registered online will not be permitted to play on the league. Please contact the respective site captain for problems with online registration. If the league is full, members can contact the site captain to be placed on a waiting list.

 

Members who attend our Kick-off event have first preference in signing up for leagues. Members who register for leagues at Kick-off must also register online by midnight one week after Kick-off or they risk losing their spot on the league. After that, league registration is open to all members until the league is full.

 

Registration for second session leagues will open on the first of the month preceding the session start date (e.g., June 1 for a league starting in July).

Payments

Members can pay by credit card at the time of online sign-up.

Cancellations/ Refunds

Refunds for cancellations are subject to a 3% administrative charge to cover transaction fees. No refunds for cancellations will be given once the league numbers have been guaranteed to the golf course (normally the registration deadline). No refunds will be given after a league session begins. Please contact the respective site captain for more information.

Rain Out Policy

In the event that a league date is rained out, the rain check policy for that golf course applies. The Site Captain will work with the golf course to determine if a rain check will be given or if the date will be rescheduled.

Pairings

Site Captains will normally determine pairings for league play.

Substitutes

League players will not receive a refund for the sessions that they do not attend. If a substitute is found, the substitute should pay the league player directly. The fee should reflect the cost of play.

 

Site Captains are not responsible for collecting green fees from substituting players.

Guest Policy

A non-member may play in a league ONLY ONCE in a season as a guest. This includes substitutes, even if they are playing for another member and reimbursing the green fees. Further league participation requires membership in EWGA.

 

Education Policies

Registration

All members must register for education events online. Please contact the respective event leader for problems with online registration. If the event is full, members can contact the event leader to be placed on a waiting list.

 

Registration for Education events will usually open on the first of the month preceding the event date (e.g., June 1 for a July event).

Payments

Members can pay by credit card at the time of online sign-up.

Cancellations/ Refunds

Education payments are non-refundable unless the event does not fill and is cancelled by the chapter or the golf pro. In this case, refunds will be paid in full.

 

If there is a waitlist for an Education event, a player who requests a cancellation will receive a full refund if someone on the waitlist fills their position. No refunds are available for absences.

Substitutes

Substitutes are allowed if you are unable to attend an education event. Contact the Event Leader to let her know that you have a substitute. The substitute should pay you directly

 

A member who is unable to attend can also check with the event leader to see if there is anyone on the waitlist who can fills their position.

Guest Policy

In most cases, non-members may not participate in our education events. This is a benefit of being a member of the EWGA Chicago Metro Chapter. However, we may offer education opportunities that are open to both members and non-members.

 

Event Policies

Registration

All members must register for events online. Please contact the respective event leader for problems with online registration. If the event is full, members can contact the event leader to be placed on a waiting list.

 

Registration for Events will usually open on the first of the month preceding the event date (e.g., June 1 for a July event).

Payments

Members can pay by credit card at the time of online sign-up.

Cancellations/ Refunds

Refunds for cancellations are subject to a 3% administrative charge to cover transaction fees. No refunds for cancellations will be given after the registration deadline. Please contact the event leader for more information.

Substitutes

Substitutes are allowed if you are unable to attend an event. Contact the Event Leader to let her know that you have a substitute. The substitute should pay you directly.

 

A member who is unable to attend can also check with the event leader to see if there is anyone on the waitlist who can fills their position.

Guest Policy

Non-members are welcome to all events that include a non-member option.
Non-members are required to sign a Release and Indemnification Agreement prior to participation in an EWGA Chicago Metro event (see below).

 

Online Payments

PayPal/ProPay Usage

We are happy to offer the convenience of secure online payment with credit cards through ProPay (via EventSpot) and/or PayPal. Please note that any service fees ProPay/PayPal charges us for unexpected transactions, such as reversal of payment from your credit card company, will be charged back to the member. Payments will show as a charge from "PP*EWGA Chicago Metro" (via EventSpot/ProPay) or "Paypal*EWGA CHICAG" (via PayPal) on your credit card statement.

 

Please contact our Director of Finance & Records if you have any questions on this policy.


Click here to download "League and Event Policies and Procedures 2017" pdf document


Click here to download "EWGA Chicago Payment Request Form 2017" excel document

 


Click here to download "EWGA Chicago Expense Form 2017" excel document

 


Click here to download "EWGA Chicago Metro Event Release Agreement" pdf document